Solicitors & Notaries Oban, Argyll, Scotland 01631 563014
Privacy Notice
This notice explains how, when and why we collect personal information about you and how we use it.
What we need
D M MacKinnon Solicitors will be a "controller" of the personal information that you provide to us when you instruct us to act on your behalf.
When you become a client of D M MacKinnon Solicitors, we will collect, store and use the personal information that you provide to us in your instructions and during the course of our solicitor/client relationship. We may ask you for additional personal information during the course of our client/solicitor relationship, which shall be collected, stored and used in accordance with this privacy notice.
We may also collect, store and use the following personal information relating to you when you become our client from a third party (for example, but not limited to, a credit reference agency).
Why we need your personal information
We need to collect our clients' personal information so that we can act for you.
- provide you with legal advice, including by, for example, communicating with you by email, letter and/or telephone, etc;
- represent you as your solicitors in connection with any matter on which you have instructed us;
If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide you with legal advice and / or represent you as your solicitors.
Why we need your personal information – legitimate purposes
We also process our clients' personal information in pursuit of our legitimate interests to:
- promote our services by sending clients communications with information for upcoming events and legal updates;
- invite our clients as guests to our events;
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on D M MacKinnon, Solicitors, Bank of Scotland Buildings, Station Road, Oban PA34 4LN or Tel: 01631 563014. If we comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a client.
Why we need your personal information – legal obligations
We are under a legal obligation to process certain personal information relating to our clients for the purposes of complying with our obligations under:
- the Law Society of Scotland requirements for solicitors; and
Other uses of your personal information
We may ask you if we can process your personal information for additional purposes. Where we do so, we will provide you with an additional privacy notice with information on how we will use your information for these additional purposes.
Who we share your personal information with
We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include [for example – the Law Society of Scotland, HMRC, etc.
We may also share personal data with our professional advisors for the purposes of taking advice.
D M MacKinnon Solicitors employs third party suppliers to provide services, including but not limited to, IT, legal searches, accounting and auditing. These suppliers may process personal data on our behalf as "processors" and are subject to written contractual conditions to only process that personal data under our instructions and protect it.
In the event that we do share personal data with external third parties, we will only share such personal data strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal data in accordance with those purposes.
How we protect your personal information
Your personal information is stored on our electronic filing system and our servers based in the UK and is accessed by our IT service provider for the purposes set out above.
How long we keep your personal information
We keep our clients' personal data for a minimum of 10 years.
Your rights
You can exercise any of the following rights by writing to us at D M MacKinnon, Solicitors, Bank of Scotland Buildings, Station Road, Oban PA34 4LN.
Your rights in relation to your personal information are:
- you have a right to request access to the personal information that we hold about you by making a "subject access request";
- if you believe that any of your personal information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information;
- you have a right to request that we restrict the processing of your personal information for specific purposes; and
- if you wish us to delete your personal information, you may request that we do so.
Any requests received by D M MacKinnon Solicitors will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner's Office at www.ico.org.uk